How to write an official witness statement

It is a formal document that is used to keep the record of the statements of the person who have been witnessed while committing a crime or other illegal happenings.

How to write an official witness statement

Details about employee complaints must be documented as part of the investigative process. Managing HR incident investigation begins long before an employee files a complaint. It starts with the employer's commitment to fair employment practices, such as federal and state laws that prohibit workplace discrimination and harassment, and a workplace policy on handling investigations and complaint resolution.

Federal Laws The U. Federal and state anti-discrimination laws are the basis on which many workplace complaints are filed.

An employee may not specifically cite the law that prohibits the treatment he is complaining about; it's up to HR to document the basis of the complaint. Therefore, the HR file typically contains a brief description of the basis and the applicable law. For example, if a female employee complains that her supervisor is engaging in unwelcome conduct, including touching and lewd remarks, the HR file might indicate "Allegations: The agency says that employers who establish a process for employees to report workplace issues are using the proper methods that enable them to address employees' complaints and resolve them before they escalate to formal charges of discrimination filed under federal or state protections.

The sooner HR conducts an investigation, the stronger its defense in reducing liability for alleged unfair employment practices. In a private meeting, the HR specialist urges the employee to disclose details about his complaint. HR listens attentively and records the employee's statement — using handwritten or typed notes — as she provides information about the incidents.

She should be encouraged to provide factual information and discouraged from withholding information because she assumes that certain details might be irrelevant. HR makes the determination about what's relevant. Chain of Events To the best of her recollection, the employee should provide information such as dates, locations, circumstances and names of employees present when the incident occurred.

In addition, the employee should describe her reaction or how she responded to the incident. For example, "December 18, - Sales Department — At approximately 6 p. Doe, stood directly behind her and put his hand on her right shoulder when he asked if Ms. Smith would stay late to catch up on work from the previous day.

No other employees were present. HR summarizes the employee's complaint and prepares a written statement for the employee's signature, after which HR cautions the employee to refrain from discussing the complaint with her co-workers, supervisor or anyone else. HR explains that it will keep the matter confidential to the extent possible but that interviewing other witnesses will require disclosure of basic information about the employee's complaint.

Organization and Confidentiality The chain of events should be organized on chronological order. HR should avoid using language in any of the witness statements that suggests premature assessment of the witnesses' credibility.

In fact, HR shouldn't make critical notes, analysis or credibility assessments anywhere in the investigative file.

how to write an official witness statement

Keep all assessments and analysis separate from the investigative file in another confidential file. Notes like these could become discoverable if they're made part of the investigative file, meaning that if the matter eventually becomes a lawsuit, the employee's attorney could ask HR to produce documents relevant to the incident, which would include all investigative materials.Controlling your emotional responses is an effective first step to writing a rebuttal letter to your employer.

how to write an official witness statement

If you're dissatisfied with a performance rating or feel you've been wrongfully discharged or accused of a company violation, defensiveness and anger are likely the emotions that you feel immediately upon learning about your employment status.

Jul 20,  · The first witness statement HR takes is from the employee. In a private meeting, the HR specialist urges the employee to disclose details about his complaint.

How to Write a Statement of. Notary Statement. A notary statement or oath is a solemn declaration that a statement or act is true. Notary Statements or Oaths are often used to confirm a written statement, known as an affidavit, for use in court, estate or land title transactions.

9+ Sample Witness Statement Templates – PDF, DOC A legal witness statement is a written account of an incident in the own words of a witness and is usually required for supporting a legal action.

It must be related to the circumstances of the case. Joseph Smith said that the Book of Mormon was “the most correct of any Book on earth & the keystone of our religion & a man would get nearer to God by abiding by its precepts than by any other Book.” 1 The Book of Mormon came into the world through a series of miraculous events.

Much can be known about the coming forth of the English text of the Book of Mormon . Include documentation of witness statements following accounts of insubordination. List the names of persons who were present at the time, their role in the business such as peer employee, customer or visitor and what they said or did in response to the situation.

How to write a witness statement